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Starting the program
First:- Use the Preferences program and check the option
I need to link transactions to Invoices
On the Main Menu, click the Business tab then click Invoices - BS427
The initial screen appears
Screenshot BS427S01-1
In this section
About this program
This program allows you to record and keep track of Invoices from your Suppliers.
- You can add, edit and delete Supplier profiles
- You can create Invoice records
- You can record payments for Invoices
- You can record a number of partial payments made to an Invoice
- the program links your Invoice payments to Bank Genie transactions
Adding a supplier
In the initial screen, click
the New button to create a new Supplier
Screenshot BS427S01-1
Screen BS100S01 will appear.
Screenshot
Fill
in the details for the supplier and click Add
Adding an Invoice
In the initial screen,
select a Supplier, then click the New Invoice button
Screenshot BS427S01-1
Screen
BS100S03 appears
Screenshot
Fill in the details for the Invoice and click Add
Notes:
- Enter the Invoice Reference shown on the Invoice from your supplier in the Statement Ref.
field
The Statement Ref.
field is free text and allows a maximum of 16 characters.
You can enter any combination of numbers or letters.
- The Statement No
is automatically assigned and used by Bank Genie.
This starts at 5000001 for the first Invoice you create and then increments automatically each time you add a new Invoice.
After adding the Invoice in the example above, the initial screen displays the new Invoice.
The list of Invoices is organised as follows:
- By Invoice date, newest date at the top
- For multiple invoices on same date, newest Invoice No is top
Paying an Invoice
In the initial screen,
select a Supplier, then an Invoice.
Referring to this screenshot, when an Invoice line is selected, the Pay
button becomes enabled.
In this example we have already made two partial payments and we are now making the third and final payment.
Click the Pay button.
Screen BS421S04 appears.
Screenshot
Click to select
an Account for the Invoice Payment.
Screen BS421S03 appears
Referring to this Screenshot, enter the details and click
Add.
As shown in this screenshot, the Invoice in this example
is now shown as fully paid after making this third payment
Editing or Deleting an Invoice Payment transaction
Refer to this screenshot
Using the Checkboxes to control the details displayed in the list of Invoices
Refer to this screenshot for the Options available
Editing transactions linked to Invoices in the program Manage Transactions - BS421
Start the program
Transactions>Manage Transactions - BS421
Deselect the Easy Add option
Locate and edit a transaction which has an Invoice.
Screen BS421S03 appears
The Invoice details are displayed as shown in this screenshot
Viewing transactions linked to Invoices in the program Transaction Analyser-BS408
Refer to this screenshot
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