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Starting the program
On the Main Menu, click the Transactions tab then click:
Direct Debits and Standing Orders - BS423
The
initial screen BS423S01 shows a list of any Direct Debits and Standing Orders which you have already added (if any)
Double click on a line to edit one of these
records.
Screenshot
In this section
About the program
This program allows you to:
- set up any type of regular payment then
- process the regular payments into the respective Bank Accounts
Its function is not restricted to Standing Orders and Direct Debits.
Any kind of regular transaction can be accommodated.
For purposes of this documentation,
regular payments may be referred to as Standing Orders.
Setting up Standing Orders, Direct Debits and Regular Transactions
In the initial screen, click the Add a standing order button.
Screenshot
Screen BS423S02 will
appear
Five types of Regular Payments are allowed by Bank Genie.
They are described on the User Guide page for screen BS423S02
The Hide Suspended checkbox
This check box is checked by default.
When unchecked, as in Screenshot BS423S01-2 suspended Standing Orders are included in the listing to allow you to edit and reactivate the Standing Order if necessary.
Suspended Standing Orders are prefixed with
ZZ
Processing your Standing Orders, Direct Debits and Regular Transactions
Processing Monthly to Annually payments
In the initial
screen - Screenshot
- Select a Bank from the pop-up
- Click the Process (Monthly S/O’s) button
- Screen BS423S03 will appear
Screenshot
- In screen BS423S03, select a Month and Year to be processed using the pop-ups
All Standing Orders and Direct Debits which are
due for payment from Pay Day to the day before next Pay Day will be processed
- Click the Process button
A dialog box will appear if the Month/Year you selected has
already been processed - for each Standing Order. You will be given the option to Overwrite the existing transaction or Skip
Screen BS423S04 will appear
The processing message shows whether or not standing orders, direct debts etc have been processed.
NOTE: In the Processing status screen BS423S04
The Processing message will say No if:
- not due for payment for selected period
- expired
- skip option clicked in response to dialog box during re-processing
Weekly, Bi-Weekly and 4-weekly payments
In the initial screen
- Screenshot
- Select a Bank from the pop-up
- Click the Process (Weekly/Bi-Weekle/4-weekly) button
- Screen BS423S06 will appear
- In screen BS423S06, select a date range to be processed by setting the Process FROM
and Process TO
dates
All valid items which are due for payment within the date range will be processed
Click the Process button
A dialog box will appear if any items within the date range you selected have already been processed
- one for each item. You will be given the option to Overwrite the existing transaction or Skip
Screen BS423S04 will appear
The processing message shows whether the regular payments have been processed.
NOTE: In the Processing status screen BS423S04
The Processing message will say No if:
- not due for payment for selected period
- expired
- skip option clicked in response to dialog box during re-processing
Processing a single transaction
Referring to Screenshot BS423S01-2 you can process a single Standing Order as follows:
- Right click on the required Standing Order in the listing of existing Standing Orders.
- In the menu shortcut, click Process this item
- The respective processing screen will appear (BS421S03 or BS423S06)
- Follow the instructions described above.
Screens (leading to screenshots) for program BS423
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