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Banks
In
Bank Genie documentation, Bank Accounts, Credit Card Accounts etc are abbreviated and referred to as Banks or in some cases Accounts.
Transfers
A transfer is a double sided
transaction.
Money is withdrawn from one account and lodged in another
Use the program Manage Transactions - BS421 to create Transfers.
To create a transfer in Bank Genie:
- Begin by adding a transaction as normal in Bank A (can be debit or credit)
- Select the Category TRANSFER
- Select a Bank to receive the Transfer (Bank B)
Bank Genie creates two transactions, one in Bank A and one in Bank B
Examples of Transfers
- Paying a Credit Card from your Current account
- Withdrawing money from one (or more) account and lodging in another
Broken Transfers
The origin of this term evolved from the process of importing data (using the program Import QIF Files). Transfers in the
imported data could not be matched up until both sides (accounts) of the transactions were imported. Transactions are imported as Broken Transfers and are then
matched up and fixed after import is complete.
Broken Transfers can also be created when you break a Transfer when using Bank Genie.
Referring to this screenshot
If you delete a transfer, or edit a transfer in Bank A and change the bank receiving the transfer
from Bank B to Bank C, you are given options to either delete or keep the transaction in Bank B
If you opt to keep the transaction, the Category of the
transaction in Bank B is changed from Transfer to Broken XFR
You can edit the Broken XFR transaction in Bank B and change the Category.
You can use the program Transaction Analyser - BS408 to isolate transactions which are categorised as Broken Transfers.
You may be able to fix Broken Transfers using the program Broken Transfers - BS422
Captions
Bank Genie is designed to display text on button controls and to identify data fields and list contents(Some software packages use icons)
The text you
read on a Control is known as a Caption.
About Backups
Backups are accomplished using either the Quick Backup Program (BS481) or the main Backup Program (BS491)
External Backups
Your backups should be stored on an external disc or device
- Bank Genie works perfectly with Flash Drives (Memory sticks)
This is a cheap solution for storing backups
- Large External drives are less likely to be lost, but are usually stored on site.
- Small, portable external drives (e.g. with a 2.5in disc) are best as they slip into a pocket or handbag and can be carried at all times
- If you are on a network, you can backup to a server.
Temporary Backups
Another popular technique is to make a periodic backup on your hard disc as you work
Please
note that this is in addition to External Backups
Thus if you make a mistake you can use the Restore program and make a recovery.
Do a backup to hard
disc when you start Bank Genie. Save your work at regular intervals.
At the end of the session, do a backup to an external device
Rotational Backups
Best explained by example: You may wish to keep a history of 4
backups.
You could call the backups Backup1 to Backup 4. After doing Backup1 (first) to Backup4 (last), you would then start overwriting (rotating) your
Backups, beginning with the oldest - Backup1, then Backup2 etc.
Bank Genie Pro has been designed to make light work of managing rotational
backups.
History of all your backups are stored with date and time stamps using your Data Location Records
Thus when you start to do a backup, the history
log will clearly indicate which is the oldest backup in your rotational system, due for overwriting with a new backup.
Restoring data from a Backup
If you have a disc crash, you can easily reload the
software again, either form a download or from a CD. That takes care of the Program Files.
You must then restore your data from a backup which has been stored
safely on another disc.
If you wish to do a restore then use the program Restore BS493.
The restore program will help you make that vital decision as to
which Backup to restore from, by organising your backups in a popup list in reverse date order i.e. with most recent at the top of the list to oldest at the
bottom.
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